You pay for outcomes, not seats or software.
An annual platform fee, unlimited internal users, sized by the agentic discovery capacity VARA runs and the outcomes it proves. Start free, then scale as your organization grows.
From a solo look to an enterprise-wide CoE.
Built for teams that already know what they're doing and want to streamline how they prove and scale it - not teams starting from zero. Unlimited users at every tier. Price scales with agentic discovery capacity and the outcomes it proves, not headcount or rollout depth alone.
Basic
Explore a single opportunity, solo.
- Full 8-dimensional scoring on one opportunity
- Shared live demo environment
- No system of record or integrations
Team
For a team that already knows what to fix - streamlined into one backlog.
- 150 VARA interviews per year
- Team-wide opportunity backlog
- Core exports: Jira, Confluence, Slack, Teams
Enterprise
For an org that knows its priorities - streamlined into a governed CoE.
- 750 interviews/year across departments
- Configurable scoring + audit log
- SSO included, named CSM
Enterprise+
For business units that already get it - streamlined under one holding company.
- Unlimited* interviews, every business unit
- BYO-LLM + dedicated environment included
- White-glove rollout, 24/7 support
Prices are starting points, confirmed on a call. *Unlimited interviews follow fair-use terms set at onboarding.
Where AI investment becomes a governed program.
At Enterprise and Enterprise+, IntakeOS is how leadership decides where AI investment goes - and equips the people who have to make it work.
A named CSM, configurable governance, and priority support turn a promising pilot into a program your organization can trust, fund, and repeat.
AI investment as capital allocation.
At Global and Strategic scale, IntakeOS runs discovery continuously across every business unit - so leadership can see where to invest, and prove the return.
Discover → Qualify → Prioritize → Design → Deliver → Measure → Repeat
Or let our FDEs run it for you.
At Global and Strategic scale, we can staff forward-deployed engineers (FDEs) who run and manage your entire AI intake process end to end - so your team gets the program without having to build the muscle in-house first.
Global
Discovery across regions and subsidiaries.
- Unlimited* interviews, higher fair-use ceiling
- Multi-region, multi-subsidiary rollups
- SSO federation across regions
- Optional FDEs to run your intake program
Strategic
Bespoke governance for global entities.
- Unlimited* interviews, global entity
- Custom identity federation
- Dedicated / private infrastructure
- Dedicated FDE team runs your intake process
Custom
Fully bespoke, individually negotiated.
- Fully bespoke, multi-entity architecture
- Board-level reporting
- Dedicated integration engineering team
Need the outcome delivered, not just the platform?
IntakeOS Outcomes is a Problems-as-a-Service engagement ($500K-$2M+): a dedicated forward-deployed engineering team runs discovery-to-delivery for you, against a named business outcome.
Every capability, tier by tier.
Core tiers
| Capability | Basic$0 | Team$30K/yr | Enterprise$75K/yr | Enterprise+$150K/yr |
|---|---|---|---|---|
| Employee-count band | Individual use | Up to ~250 | Up to ~2,500 | Up to ~10,000+ |
| VARA interviews / year | A handful, in the shared demo environment | 150 / year | 750 / year | Unlimited* |
| Opportunity system of record | Team-wide backlog | Org-wide, multi-department | Multi-org / subsidiary rollups | |
| 8-dimensional deterministic scoring | Full 8-dimensional scoring | Full 8-dimensional scoring | Full 8-dimensional scoring + audit log | Full 8-dimensional scoring + custom rule authoring |
| ROI modeling & prioritization | Basic ROI calculation | Full ROI engine + ranked backlog | Portfolio-level ROI & cost-of-delay | Portfolio + multi-org rollups |
| PDD / SDD (L1-L3) | PDD only | PDD + SDD L1 | PDD + SDD L1-L2 | PDD + SDD L1-L3 |
| Integrations depth | Core exports (Jira, Confluence, Slack, Teams) | Extended (UiPath, Copilot Studio, Azure DevOps, ServiceNow) | Full catalog + custom connectors | |
| SSO & RBAC | Included | Advanced RBAC + SCIM provisioning | ||
| Custom scoring rules | Configurable scoring weights | Full custom scoring models | ||
| Bring-your-own LLM | Available as an add-on | Included | ||
| Dedicated environment | Shared multi-tenant | Optional dedicated tenant | Included | |
| Support | Community | Standard email & chat | Priority support + named CSM | 24/7 premium support + dedicated CSM |
| White-glove implementation | Guided onboarding call | Guided rollout (one-time implementation fee applies) | White-glove rollout (one-time implementation fee applies) |
Enterprise transformation
| Capability | Global$250K/yr | Strategic$500K+/yr | CustomCustom |
|---|---|---|---|
| Employee-count band | Up to ~25,000+ | Unlimited, global | Unlimited, unbounded |
| VARA interviews / year | Unlimited*, higher fair-use ceiling | Unlimited* | Unlimited*, individually negotiated |
| Opportunity system of record | Multi-region, multi-subsidiary rollups | Global, cross-entity | Fully bespoke, multi-entity architecture |
| 8-dimensional deterministic scoring | Full 8-dimensional scoring + custom rule authoring | Full scoring + strategic custom rules | Full scoring + fully bespoke rule sets |
| ROI modeling & prioritization | Cross-region portfolio governance | Global portfolio governance | Enterprise-wide governance, board-level reporting |
| PDD / SDD (L1-L3) | PDD + SDD L1-L3 | Full document suite | Full document suite + custom formats |
| Integrations depth | Full catalog + custom connectors | Bespoke integration engineering | Dedicated integration engineering team |
| SSO & RBAC | Advanced RBAC + SCIM + SSO federation | Custom identity federation | Bespoke identity & compliance program |
| Custom scoring rules | Full custom scoring models | Fully bespoke | Fully bespoke |
| Bring-your-own LLM | Included | Included, private model options | Included, private / on-prem model options |
| Dedicated environment | Included, regional options | Dedicated / private infrastructure | Dedicated / private infrastructure |
| Support | 24/7 premium support + dedicated CSM | White-glove, executive sponsor | White-glove, executive sponsor + on-site options |
| White-glove implementation | White-glove rollout (one-time implementation fee applies) | Full program management | Full program management, dedicated team |
Annual Platform Fee + Intake Capacity.
Outcome-first is a discipline here too: every tier ties fee and capacity to what VARA proves, not what it displays. Two components:
Annual Platform Fee - the core VARA engine, scoring, and reporting, for unlimited users in your tier's band.
Intake Capacity - how many agentic VARA interviews you can run per year, each one scored against a target outcome, scaling up to unlimited* at Enterprise+ and above.
Unlimited users, every tier. You pay for agentic discovery capacity and the outcomes it proves - not headcount.
No token metering, no per-API-call billing, no usage-based surprises. Your Annual Platform Fee and Intake Capacity are fixed before you sign, regardless of how the underlying AI models are priced - so the number on the contract is the number on the invoice.
Illustrative example - final quotes are scoped on a call.
Two ways to get started.
Move straight into an annual tier, or de-risk first with a fixed-scope pilot.
Implementation
$15K-$30K one-time
One-time setup for Enterprise and above: org configuration, integrations, and guided or white-glove rollout.
IntakeOS Pilot
$15K-$25K 60-90 days
A fixed 60-90 day engagement that proves out IntakeOS on real processes before you commit.
Have a question? Talk to our sales team before you decide.
Contact Our SalesPricing questions, answered.
Straight answers about how pricing works.
Is IntakeOS priced per seat?
No. Every paid tier includes unlimited internal users in its employee-count band. Price scales with intake capacity, not headcount.
What does the annual platform fee actually cover?
The agentic VARA interview engine, 8-dimensional deterministic scoring that proves each outcome, the opportunity system of record, and document generation, plus your tier's Intake Capacity - how many interviews you can run per year.
Can I try IntakeOS before talking to sales?
Yes - the free Basic tier gives you a live demo. Team and above are set up on a call so we can configure your organization correctly from day one.
Is there a lower-cost way to prove out IntakeOS before a full Enterprise commitment?
Yes - the IntakeOS Pilot: a fixed 60-90 day engagement ($15K-$25K) that delivers a validated, scored opportunity portfolio.
Do you bill by AI token usage or API calls, like the underlying LLMs do?
No. IntakeOS is priced on Annual Platform Fee + Intake Capacity, agreed upfront - not per token, per API call, or any other usage-based metering that fluctuates with model costs. What you sign is what you pay for the year, with no surprise usage bills.
Is implementation included in the annual fee?
Team includes a guided onboarding call. Enterprise and above add a one-time implementation fee, typically $15K-$30K.
What's the difference between Enterprise and Enterprise+?
Enterprise+ raises the employee and interview ceilings, includes BYO-LLM and a dedicated environment by default, and adds white-glove rollout with 24/7 support.
What comes after Enterprise+? What are Global, Strategic, and Custom?
Global (from $250K/yr) covers multi-region organizations. Strategic (from $500K+/yr) adds bespoke identity and infrastructure for global entities. Custom is fully negotiated for conglomerates and public-sector organizations.